Building An Index
How To Build An Index
The Index feature allows you to create a set of index pages in your book, that lists all students in alphabetical order along with the pages number(s) of the book in which they appear.
Student names and their corresponding page numbers are automatically added to the index for all Portrait photos.
For Candid photos you will manually add names for any photos that you would like referenced in the index.
Creating an Index
Before you can create your index you will need an Index Section in your book. You can create an Index Section on the Yearbook page, just as you would create any other section of the book. Please refer to Adding New Sections to Your Book for instructions on creating a section. Name the new section Index, and specify the number of pages you will need.
Note that the formatting of the Index pages, and the number of students, will affect the number of pages needed for the Index Section. You may want to add a few more pages than you think you will need. You can delete any unneeded pages later.
Editing Your Index Section with the Index Wizard
Now that you have set up your Index Section, you can begin editing it. Go to the Yearbook page and click the Edit icon to edit your Index section. The section will open into Advanced Design.
Next, click on the Layouts tab, and then select Index Pages from the Category menu. Here you will see a variety of layouts to choose from for your Index pages. Some of the layouts have photo frames that will allow you to add photos to the index pages. Choose the layouts you want to use, and drag them onto your pages. Note that you can change the layouts at anytime in the future.
Next, click on the Index Wizard button.
Click on Create /Update Index, and all of your student name information will automatically be flowed into the Index.
Click on the Add headers for letters of the alphabet checkbox to add a capital letter at the beginning of each letter of the alphabet in the Index. This will provide some additional organization and is helpful for a large index.
When the index has been successfully created you will get a message to confirm that the Index was completed and that all index information fit in the layouts provided.
If there was not enough room in your layouts to fit the entire index, you will get a message that asks you to either add additional frames or change the point size.
In this case you can use the Text point size drop down menu to change the text to a smaller size, and then click Create / Update Index. You can also drag a different layout with more room for index entries, such as a 3-column layout with no images, onto the page. Or, you can add additional pages to your Index section.
Once you have your Index section layout the way you want it, click the Create/Update Index at the bottom of the wizard.
Important! Always remember to update your index in the Index Wizard as a final step before submitting your book for proofing and approval. This will make sure that the index is up to date with all of the changes in the book.
Tagging Candids for Index Entries
To add Index information to a photo, click the Preview/Info icon, at the top right of any photo thumbnail.
The Preview/Info dialog will appear
Click the Left and Right arrows to scroll through all of the photos in the current folder.
To add names for the Index, start to type the names of people appearing in the photo into the Indexing fields. A list of student names will appear. Click to select the appropriate name to add it to the field.
Type a separate name into each field for each person in the photo.
Click Add more… if you need to add more names. All names entered for a photo will be referenced in the Index, with the appropriate page number for the photo.