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Understanding Photo Management

Memento Yearbook includes photo collection and management tools to help you sort and select photos for your pages. Supported image formats include JPG for photos, backgrounds and PNG for clipart/decorations with transparency.

Memento Yearbook is designed to collect photos only for use in your yearbook. It is not intended to be a general photo storage or transfer service. 

For an overview of yearbook photo management, watch the following video:

For a tutorial specific to Editors-in-Chief, take a look at the following video:

Photo Albums

All images to be used in your yearbook must be uploaded to a photo album. There are two types of albums: Yearbook Photo Albums and Community Photo Albums.

Yearbook Photo Albums may be accessed in the Book Manager and in the Editor. Upload and photo management tools are permission-controlled for Staffer-level team members, ensuring security for younger team members.

Community Photo Albums are accessible only in the Book Manager. Each community album has a unique website address which may be distributed to staff, parents and students so they may upload photos for use in the yearbook.

Editors and Editors-in-Chief may access images uploaded to Community Photo Albums to transfer them to a Yearbook Photo Album. This extra step lets you pick the best photos to include in the book, and ensures that younger team members do not have access to photos without supervision.

Best Practices for Photo Management

  PHOTO MANAGEMENT DOs
  PHOTO MANAGEMENT DON’Ts
Create several albums based on your sections or page themes. Less photos per album are easier to sort and select.Don’t create albums for specific people or by date, or use only one album for all photos. Sorting and selection will be very difficult.
Upload or transfer only the best photos – ones that are good candidates for use in the book. Don’t “camera dump” all images from an event. Weed out badly cropped, out-of-focus or redundant images to make page building a breeze.
Be selective when adding images to a page: fewer, better quality images tell a story.Don’t overcrowd your page with dozens of photos – unless you include a free magnifying glass with your yearbook!
Assign photographers to cover events early in the season or recruit event organizers to provide images. Plan ahead to get the book done efficiently.Avoid downloading photos from your school website, as these are often downsized to make web page loading faster. Get your photos from their photographer for best resolution.
Use original high quality photos take on phones an cameras. Photos should be transferred directly from the camera roll to the yearbook.If a photo appears banded by large black areas, the image is a low quality screenshot. Get the original image to ensure good quality.
Include general photos taken around your school to decorate your book – the classrooms, the tech, the facilities, the grounds. Schools change over time, so document it today.Only use images from your school community, your studio, or the Studio Source content catalogue. Do not download images found in a general web search – avoid copyright and resolution issues.

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