Workflow for Specialty Portrait Pages
Senior Class Pages
The standard student page includes only first and last name information in the labels.
Senior class portrait pages may require special formatting to include space for quotes and memories, larger photos, or a special type of layout.
Your workflow will depend on the amount of extra text or customization required.
Short Quotes Under Portraits
If your senior class page includes a motto or quote that is less than 100 characters long, you may be able to use the portrait database to autofill the information in the label area. First, verify that the quotes are all within the character limit.
Next, go to the portrait database to add the quotes in the Title field (usually reserved for job positions) for the graduate portraits.
Flow the portraits into their own section on the book ladder. They will appear with standard labels and spacing.
Open one of the pages in the editor to customize the page in the following manner:
- Set the Template style to Classic, with a small number of portraits on the page.
- Under the Labels area, turn the Title option on. The quotes will now appear under the students’ names.
- Under Advanced, increase the row spacing to accommodate the extra label text.
- If desired, change the font styling by clicking on one of the labels, then accessing the Text editor. Be sure to set the scope of your changes under the Visual tab (to an individual label, the entire page or to the entire section, as applicable).
Method Advantage: No extra formatting to get the quotes into the grid, quotes are linked to the portraits, so extra people may be added in at any time.
Method Disadvantage: 100-character text limit, no font customization between the name and the quote.
Large Quotes Under the Portraits
If the senior quotes are longer than 100 characters, or if special formatting is required to the text, then the quotes may be added manually to the portrait page using the following procedure.
Important: If this method is chosen, do not add quote text to your pages until every single portrait is in place in the grid. If you add extra people after quotes have been added under portrait images, the quotes will be in the wrong the wrong people following the additional portrait(s). If you are waiting on retake photos, add the people to the database without an image. You can attach the portrait to their database record later, so your portrait grid will not reflow.
First, flow the portraits into their own section on the book ladder. They will appear with standard labels and spacing.
Under the Layout tab, set the grid to the Classic template.
Set the rows & columns to limit the number of portraits on the page.
Under the Advanced tab, adjust the inter-row and -column spacing to create extra room between the portraits. Use the maximum 0.5″ for the row spacing – column spacing is discretional.
Customize the label text as desired.
When all the seniors are in place, add a regular text frame to the page, positioning it carefully under the first image on the grid. Note that the text frame will snap to the sides of the portrait frame.
In the text editor, add a placeholder text. Set the text to an appropriately readable font size and type.
Select the text frame containing the placeholder text, copy it (Ctrl-C on Windows, Cmd-C on Mac), then paste it (Ctrl-V on Windows, Cmd-V on Mac) to duplicate it. Position this copy under the next portrait image. Repeat these steps to add a text frame under every student.
Note that you can copy a frame, then move to a new page to paste it.
Ensuring that the portrait order is finalized, add the students’ quotes to replace the placeholder text.
Method Advantage: Quote can be longer and styled differently than the name.
Method Disadvantage: Manually matching quotes to students. Adding an extra person to the database (causing the panel to reflow) requires all the text frames to be moved over following the new person.
Custom Designed Seniors Page
If your senior class page is particularly complex, requiring multiple text frames or more than one portrait per person, bypass the portrait wizard and portrait database to create your own template.
To use this method, your senior portraits must be uploaded to a yearbook photo album, and all images and text will be added manually – this can be a little labor intensive!
Add a single empty image frame to the canvas.
Resize the frame to cover the entire area where your portraits and text will appear.
Select the frame, then choose Image Tools to access the splitter.
Divide the image into a grid – each section will house a senior portrait group. (The example shows a 3×2 grid, but split the page up as you see fit.)
Apply a background into each image frame – you may use a single background, or multiple backgrounds, as you wish.
Design a portrait group within the first area, using a placeholder portrait.
Add multiple text frames with placeholder text, pre-styled with fonts and colors.
When the single portrait group is complete, select all elements of the group (except the background).
Copy these frames (Ctrl-C on Windows, Cmd-C on Mac), then paste them (Ctrl-V on Windows, Cmd-V on Mac) to make a duplicate group.
Move the copy into position in the next block, then repeat to create the entire template.
Upon completing the template page, close the editor, and return to the book ladder.
Check out the book.
Hover over your template page to access its menu in the corner. Duplicate the page.
Repeat until enough copies of the template have been created to place all the students into position.
Open the pages back in the editor to customize each block with photo(s) and text.
Method Advantage: Design freedom and creativity. Create a template that includes more than one photo and multiple text blocks of many sizes and styles.
Method Disadvantage: Completely manual, no automation tools.
Staff pages may contain special features to differentiate them from standard student grids. Below are the features you may wish to include on staff pages. (Detailed how-to instructions are available in the Managing Portrait Data and Editing Your Portrait Pages sections of this knowledge base.
Department and Priority Ordering
By default, portraits are ordered on pages by last name, then first name.
To group staff into departments and break alphabetical order, use the Assign Role feature in the portrait database.
Learn more about Assigning Roles to People.
In this example, three department groups have been added to a single page using the Fit to Page feature.