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Proofing Checklist

Below is a handy list of potential issues to look for while reviewing your book. Note that you should review the entire trimmed flipbook, the full cover and the downloadable full-bleed pdf versions on your book on the Dashboard.

Copyright Issues

Review the entire book, including the cover, for potential copyright violations.

  • Are there any trademarked images – licensed characters / logos / art from books, movies, tv shows, streaming content, independent artists unaffiliated with your school, video games, etc. – used to decorate the book?
  • Do any images display ™ ® or © symbols, or watermarks indicating image ownership rights? (Look carefully, as watermarking can be subtle. Include backgrounds as well.)

Cover Page

  • Is the correct school year featured on the cover? (eg. 2021-2022 or 2022)
  • Does the cover feature the school’s name prominently?
  • Does the cover background and do page-wide banners extend to the very outer edges through the bleed area? Check the full-bleed pdf, looking for white borders or gaps at the edge of the page.
  • Is all the text and featured images a safe distance from the trim edge? (This should minimally be 1/4″ ideally 1/2″ or more from the trim edge of the book.) Use the flipbook to check.
  • Is there text on the spine?
    If yes, check the full cover preview below the flipbook for the following:
    • Is the spine wide enough to accommodate legible text?
    • Is the spine text centered within the guidelines?
    • Does text cover less than 70% of the spine width?
  • Are the spine margins kept clear of content from the front & back covers? Images and text should be at least 1/4″ from the spine guidelines.
  • Is all text on the cover unclipped in its frames?
  • Are all images (photos, clipart) on the cover unclipped in their frames? Check for missing edges on clipart or cut-off faces.
  • Do any photos display a blank, black, or white edge on one or more sides? If so, these may be screenshots with extra blank area around them, which need to be resized to fill in their image frame.
  • Is the cover background image high resolution? Check for visible pixelation or “noise” spots on low-resolution images.
  • Are all images (photos, clipart) on the cover high resolution? Check for visible blurriness or pixelation.

For more information on cover design, consult The Cover Section in the Understanding Your Book Structure article.

Page Numbers

  • Does this book have page numbering? If yes…
    • Are all faces and text unobstructed by page numbers?
    • Are the page numbers generally legible against their backgrounds?

For page number formatting tips, consult the Page Quantity & Numbering article.

Portrait Page Issues

Portrait Grids

  • Are the portrait pages in the right order? (Eg. Grades 8, 7, 6, 4, 5, 3, 2, 1, K)
  • Are the portrait grids within the safe margins of their pages?
  • Do the grids include one or more feature frames at the front of their grids (eg. teachers’ portraits are larger). If so, check the following:
    • Do only the appropriate staff members appear in featured portrait positions on classroom pages?
    • Are any student portrait accidentally featured?
    • Are there any teacher portraits mixed with the student portraits?
  • Are the portrait images well-positioned in their frames? Check for portraits with extreme size differences, noticeably off-centered or cropped.
  • Are individual portraits dramatically out of alignment to the grid? (eg. portraits manually added to the page)
  • Are any students duplicated on their page? Check the labels for duplicate names – sometimes it is hard to spot the same person twice if they have a different haircut & outfit in two adjacent photos, or the two photos have been split onto separate rows.
  • Are portraits following alphabetical order by last name, unless they are reordered for priority ranking?
  • Are any students listed as “No Photo / Missing Photo” in fact in the portrait grid?

Portrait Labels

  • Are portrait labels readable against the page background? Ensure that busy backgrounds or low contrast label-to-background color do not make individual labels unreadable.
  • Do all names in the portrait labels appear complete?
    • Is the label text clipped on its bottom edge with low-lying letters chopped off their bottom edge?
    • Are longer names (eg. hyphenated last names) extending outside the label area, clipped or under the portrait beneath them? Look for last names ending in a hyphen.
  • Are there any obvious typos in the labels – such as the same name appearing as both the first and last name, only a single name, or the label featuring placeholder text for missing names?
  • Do individual labels have a different font/ size compared to those on their page? Check for individual retake portraits with Open Sans default font.
  • Does one portrait page have a different label styling than the other portrait pages?
  • Are individual labels out of alignment (eg. lower down, not centered)? These may have been manually added to the page.
  • Are the “No Photo / Missing Photo” lists consistent in styling from page to page, and placed in alignment with the grid?

Portrait Page Titles

  • Are the portrait page titles within the safe margin? Titles should be at least 1/4″ from the page edge.
  • Do the portrait pages titles have the same word order and general styling? (eg. “Mr. Smith’s Grade 5 Class” on one page, “2 – Emerson” on another)
  • Are there any typos in the portrait page titles (eg. names ending in s, z or x should never have a possessive ‘s after them, only a ‘, eg. Mrs. Fitz’ Grade 1) or a mismatch between the homeroom teacher’s portrait label and the page title (eg. Mrs. Richardson on the title, Ms Richardson on the label)?

All Interior Pages


  • Are all backgrounds full bleed? Check the full-bleed pdf for white edges around the background image.
  • Are all backgrounds high resolution? Check for visible pixelation or “noise” from low-resolution images.

General Placement Issues

  • Are all text and featured images at a safe distance from the page edge? Images and text should be inset at minimum 1/4″ from the page edges, including the gutter. Use the flipbook to check for this issue.
  • Do all images spilling off the page edges keep faces/people within the safe area of the page? Check for faces or people cut off on the page edges. Use the flipbook to check for this issue.


  • Are all images high resolution? Check for visible blurriness or pixelation.
  • Are images of heads/faces clipped in their frames or covered by other photos?
  • Is all clipart unclipped in its frames? Check for cut-off edges on either edges.
  • Is all clipart unbordered, with a transparent area around it?
  • Are there any images used twice in the book?
  • Are there any empty image frames or large blank spaces?
  • Do any photos display a blank, black, or white edge on one or more sides? If so, these may be screenshots with extra blank area around them, which need to be resized in their image frame.


  • Is all text readable against its background? Text on very busy backgrounds or that is not contrasted in color to stand out against the background is very hard to read.
  • Is all text unclipped in its frame? Check for low-hanging letters that fall below the frame’s bottom edge.
  • Are there any obvious typos or text formatting issues? Be sure to read the page titles too as these are often overlooked.
  • Do any text frames display placeholder text (eg. “Add text”, “Lorem Ipsum…”, nonsense text)?
  • Is any paragraph text centered, rather than left-aligned or full-justified?

Ads & Preformatted Content

  • Is there any preformatted content in the book, such as senior dedications, advertising or entire pages created outside of Memento added as JPG images?
    • Is this content respectful of the safe margins – with 1/4″ + margins to keep images and text away from the trim edge of the page?
    • Is this content positioned within its image frame to it is not clipped by the frame edges?
    • Is this content high resolution, with clear crisp text and unpixelated sharp images?

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