Team Member Management
Each person working on the yearbook must be assigned a unique team member login. Team member roles assign permissions and responsibilities to individuals to manage and edit the yearbook.
The Importance of Unique Logins
It is strongly recommended that the Editor-in-Chief immediately set up separate user logins for all other persons who need to work on the book. Team members should never share a single login for the following reasons:
- Data loss: Simultaneous editing on a single page on two computers is not available in Memento Yearbook. If you share a single login, two or more people would be able access the same page at the same time, which leads to version issues with the page and data loss.
- No page assignments: You cannot assign pages to individuals – no one is responsible for a particular section or page in the book.
- No progress tracking: There is no way to track who made changes to a page. If someone makes unauthorized changes to the book, you won’t know who did it. You won’t know who reviewed or commented on pages, or even submitted the yearbook for printing.
If you do not have a unique login, please contact your Editor-in-Chief and request a username of your own.
Team Member Roles
Memento Yearbook provides three team member roles to choose from: Editor-in-Chief, Editor, and Staffer.
Choose the best fit for your team members using the permissions chart below to guide you.
Adding a New Team Member
Only Editors-in-Chief may create a new team member. Click on the Admin menu’s Manage Team option.
Click on one of the role levels, then click the Add new… button in the top right corner.
Complete the form to add a new team member. Certain roles enable feature-specific permissions, such as allowing as Staffer to add photos or create photo albums.
Changing a Team Member’s Role
Editors-in-Chief may change the role and permissions of team members. Click on Manage Team, find the team member under their current role level, then click on the Edit button next to their Username.
Change their role and/or permissions as required, then click Update user.
Removing a Team Member
Editors-in-Chief may remove a team member. Click on Manage Team, find the team member under their current role level, then click on the Remove button at the end of their row. Confirm your choice to remove the team member permanently – this person will no longer be able to login to the yearbook.